There's an OOPS In Our PBCA Election

At the January  PBCA Board Meeting, an association member announced that she had told a member of the nominating committee that she wanted to run for the Board in the upcoming election, but, she pointed out, her name was not on the ballot, which had arrived in most members' mailboxes that day, along with annual reports and an annual financial report.

The reason for the omission was not clear, but might have been related to the fact that the usual procedures for conducting an election were not followed this year. Ordinarily, the Board names a nominating committee in December and sends information about the upcoming election to all association members immediately afterward. This mailing normally includes information about dates for applying to run for office as well as forms to fill out and filing instructions for potential candidates.  Once the cut-off date has passed, ballots are compiled and mailed to all members well in advance of the February annual meeting, at which time all ballots are counted and election results are announced.

None of that happened this year. 

There was an announcement on the two community bulletin boards that the annual meeting would be delayed until March because of a problem with the annual financial report.

An announcement giving the names of nominating committee members was posted on the bulletin boards several weeks before the ballots arrived in the mail.  In fact, that notice was still up on the bulletin boards the day the ballots arrived.

In view of all this confusion, the board decided at the January meeting to have a "do over."

In response to my inquiries, an email from Board Chairman Bob Cumby, received last Friday said: "The repeat nominating/election process is in motion.  A community notice will go out as soon as the dates are set.  Tentative date for the Annual Meeting is April 17.  Nomination mailings will go out today or tomorrow."

If you have had second thoughts about running for the board, you now have a second chance.

If you have already voted--sorry; you get to vote again later.

If you have not voted yet--don't worry. That first ballot is no good anyway. Pitch it, but save the annual reports. 

Mark your calendar for April 17, tentatively, for the PBCA Annual Meeting and election.

Watch for new election information in your mailbox.

Does Anyone Know What's Going On Here?

The members of the Portuguese Bend Board of Directors are our neighbors, all of whom have volunteered to do the jobs in our community that need doing; additionally, they all have busy private lives, and they are trying hard to be of service to our community, and so, out of respect for that and a desire to "get along," I have bitten my tongue and remained silent. 

For too long.

Even though I have been to almost every board meeting for the last two years,  looking back, I realize that I have very little idea of what is going on, for a variety of reasons. 

First: it is hard to keep track of the players. Over the last couple of years three board members--Casey Porter, Mike Cooper and Tim Kelly...resigned. The remaining board members chose to replace them with Suzanne Black-Griffith, Joan McClellan and Bob Cumby. By and large, these replacements arrived unannounced and un-introduced until, at one meeting, a resident asked who was who and what was going on.

Second: It is often difficult to follow the board discussions. At the February board meeting, I thought perhaps I was going completely deaf until someone behind me called out, "Are we supposed to be able to hear you?" The response was something to the effect that the board was meeting and we were guests and guests would be heard from at the end of the meeting. The four board members in attendance did not make any attempt to raise their voices and thus, most of their discussion was unintelligible to many in the audience. 

Third:  The first part of every meeting is devoted to architectural committee business which always is confusing for a variety of reasons.  In the first place, the committe membership changes from month to month. Most recently it appears to consist of Bob Halderman, Gordon Leon, Mike Cooper and Kim Nelson, who hasn't been there since it was announced that she has returned to the group.  Additionally, the meeting consists of conversation about addresses, names, private conversations with builders and building progress, which are unfamiliar, at least to me. 

Fourth: The architectural meeting is followed by the regular board meeting, which begins with board members each reading a copy of the minutes silently and approving them. Copies of the minutes of both the architectural committee and the board are unavailable for audience members. Copies of architectural committee minutes never have been available. However, up until five meetings ago, a few copies of the board minutes and the financial report were available for the first few community members who showed up. Apparently, at the one meeting I missed, the board voted to discontinue this practice as a cost cutting measure. Two months ago, I asked if perhaps the secretary could email me a copy of the minutes. I was assured that she would. Nothing was forthcoming. It isn't clear to me why copies of the minutes could not be emailed to everyone in the community with one click of a computer key. If anyone knows why this is impossible, please enlighten me.

The same goes for the financial report. Minimal at best, because it has never included a check register to show who got what, it at least showed how much money was spent in various categories. Copies of it are no longer available either. Couldn't that be emailed to?

Fifth: There is little or no communication between the board and the community. In December, in anticipation of elections at the February general meeting, several people volunteered to be on the nominating committee. No announcement of the appointments, nor any announcement of board positions that would be open followed. 

Two days ago, a notice appeared on community bulletin boards telling residents that three positions are open on the board and anyone who wants to apply should contact Tim Kelly. Just how to do this is unclear.

And then today, an email message from Bob Cumby that is making the rounds, explained that the nominating committee has found people to fill the spots on the board. Evidently this happened BEFORE the general notice went up. I feel as if I came in on the middle of the movie and missed the most important clue as to who did what to whom.

The same bulletin board notice tells us that the General Meeting will be delayed a month because of the fire, which cut short the January board meeting, as well as a change in our Certified Public Accountant. Who knew? Does anyone know why that happened?

Does this mean we will have a February meeting of the board? Or nothing until March?

Another example of a communication problem involves the upcoming Palos Verdes Art Center Homes Tour in Portuguese Bend. At least one resident is up in arms because Jim York has applied for a Conditional Use Permit for his Event Center so that the Art Association can have a luncheon there for people who buy tickets for the tour.  Representatives of the Homes Tour approached the Board at least a year ago, and subsequently made a presentation at a Board meeting during which they explained how they proposed to conduct the tour in our community.  Several PBCA members went on last year's tour to get a better idea of how it worked, and reported back that they were very impressed with the organization of the event, security and the entire operation. At that time, the Board approved the request. 

But no one told the community members about the decision. Too bad.

No one told community members when the Board voted to raise the assessments five per cent for the coming year, either.

In the past we had a newsletter. 

Later, we had a web site. 

Then we had occasional emails.

Now, we have nothing. 

Does anyone care?

Holidays In the Bend Get Off To A Good Start With Caroling and a Party

An enthusiastic group of singers, some on foot and some on horseback, gathered at the huge eucalyptus tree by the Bean Field last Sunday night and set out to bring a little seasonal cheer to Portuguese Bend. 

Horses and their riders sported glowing red and green holiday lights, (battery operated of course),  while carolers carried flashlights,  candles and song books. The musical group wandered down Sweetbay, turned on Narcissa,  and wound up at Five Points before  the horses grew impatient and the singers grew chilly and winded. 

After the horses went home, carolers, riders and other residents gathered at Dottie and Howard Towle's home for some conversation accompanied by hot spiced cider, hot spiced wine, cookies, brownies and figgy pudding, compliments of Gigi Greene.

It was a terrific way to get reacquainted with neighbors not seen for a while, and to meet some folks who are new to the neighborhood. If you missed it, you missed out. 

Thanks to Howard and Dottie Towle, who opened their home for the evening, and Gigi, thanks to whom we now understand why all those singers have, for years, been demanding, "Give us some figgy pudding, right now." Everyone there had a great time.

BTW: The dessert was excellent and Gigi has been kind enough to share the source of the recipe, for anyone who wants to give it a try: http://adventurouswomenblog.blogspot.com/2008/12/make-real-figgy-pudding.html

As for a repeat performance, the group probably could cover more of the Bend next year if some helpful resident would provide transportation for the singers: a tractor hauling hay, an open-back truck, or even a sleigh/wagon would work very well. The horses seem to manage very well on four legs.

Now, on to the Arty Party.

Topic of the Month: Safety in Portuguese Bend

We're spoiled.

We are used to leaving our garages open, our cars unlocked and our front doors unlatched. We hike the hills and stroll the streets at all hours and never give safety a thought. We've always done it that way.

Well...here's a news flash for you. This ain't Mayberry anymore.

Over the last few months, Portuguese Bend residents have reported assorted burglaries, identity theft resulting from mailbox burglary, and one scary incident involving a young teenager and an overly-friendly truck driver. Some of these have been solved (at least one thanks to the video cameras at the Narcissa gate).

Board Seeks Possible Solutions

These incidents have been the topic of discussion at the monthly board meetings, and last month board members promised to look into various solutions such as locked mailboxes and the cost of local security companies.Other options included a full-time gate guard, a part time gate guard, more frequent changes to the gate code,  changing the hours when the gate requires a card and setting up a neighborhood watch program.

After all the discusion, most people agreed on one thing:  Your safety begins with you. That means:

• Lock your doors
• Lock your garage
• Lock any cars in your driveway (and don't leave anything valuable inside.) 
• Tell youngsters not to talk to any strangers, even if they ask for directions. 
• And finally, report any suspicious activities to a board member.

Sheriff Will Speak at July Meeting

The July 11 Board Meeting will feature a visit from a local sheriff who will address the topic of community safety.  If you are concerned about this, (and who isn't?) this might be a good time to turn off the TV and attend the Board meeting. It begins at 7 p.m. at Ladera Linda. First thing on the agenda is the Architectural Committee meeting. Once that's over, the regular meeting will begin.

New Faces on Board and Architectural Committee

Other updates to Board business over the last couple of months: Mike Cooper, who recently ran for re-election to the board, resigned one month after the election. The board did not ask for nominations for a replacement but simply named Joan McClellan to fill unexpired portion of the two year term. Also, Tim Vaughn resigned from the Architectural Committee and Joe Oliver was named to replace him.

No one has been named to update the community web site. Anyone interested in taking on that task should contact Board Chairman Tim Kelly.

Art Tour Here?

Last month, representatives from the Palos Verdes Art Association, which sponsors an annual homes tour,  addressed the meeting about their desire to make Portuguese Bend the site of their homes tour next year, April 14-15, 2012. Board members mentioned that visitors would need to be bussed into the area to reduce traffic, and PVAC representatives agreed to that. Other details remain to be worked out. Board members did not make a decision but said they would discuss the issue.

Also mentioned at the June meeting was the difficulty of walking around the neighborhood, particularly now that there are so many construction vehicles in the area. Some residents commented that it would be possible to walk around if the mandated three or five foot setbacks in front of each house were enforced.  Board members noted that this is difficult to enforce fairly and consistently but several community members Gordon Leon, Suzanne Hoffman and Lynn Petak volunteered to walk the community and try to spot problem areas and suggest solutions.

Also discussed: a revision to the Architectural Standards to cover building of homes on hillside lots. This will be a long, drawn-out process but Gordon Leon volunteered to work on the wording for this. It was suggested that he also talk to Jim Knight about the issue. Both Leon and Knight are members of the RPV Planning Commission.

Roads ... and what needs to happen to them

Finally, there was the issue of roads and access control. This includes:

• Finishing unfinished road work (budget problems here)
• Dealing with speeders and those who fail to stop at stop signs
• Installing speed bumps at stop signs (board members will get a price on this but noted that speed bumps may not interfere with water flow)
• Striping the streets. This must be done to keep our insurance current. 
• Access control: a construction truck demolished the wall at the Narcissa gate. Inasmuch as there had already been talk of remodeling and widening that gate area, this topic is open for discussion. As of last month, Board Member Suzanne Black- Griffith was waiting to hear from the truck driver's insurance company about payment for the damage.

Hope to see you tomorrow at the Board Meeting.

About Your Headlights...

Some of us like to talk a walk at night in Portuguese Bend. Yes, we know it's dark in Portuguese Bend when the sun goes down. But we're out there anyway.

We're walking dogs.

We're looking at the stars

We're just enjoying a cool, quiet stroll.

And we understand that those of you who are driving in the Bend after dark usually turn on your bright lights, so you can see where you are going. That makes sense.

But common decency, as well as common sense, would seem to dictate that when a driver with brights on, sees a pedestrian out for an after-dark stroll,  the driver TURNS THE BRIGHTS OFF! Otherwise, you blind the pedestrian! (And make them very angry as well.)

Judge Turns Thumbs Down on Enstedt Suit; Building Can Continue

There's no need to repeat what the Daily Breeze has already said. Just read their story here.

Appeal anyone ?

Court Decision Delayed Again! Maybe Tomorrow?

According to a huge story in Tuesday's Daily Breeze, today was supposed to be the day for a final Los Angeles Superior Court ruling on the last gasp of all the chaos surrounding development of the 16 so-called Monks lots in Portuguese Bend.

No such luck.

But don't give up hope. 

According to Breeze Reporter Melissa Paymer, who's on the story like white on milk,  the decision has been delayed until Friday.   

Basically, the court is set to rule on whether the 16 lots now under development should be included in the upcoming Zone 2 EIR. A preliminary decision indicates that things look bleak for the anti-development folks. For more details, click the links up above and read the Breeze stories.

As for the EIR,  RPV Associate City Planner Kit Fox says we'll see the draft Zone 2 EIR some time this month. Don't hold your breath. When this all started, Fox said the EIR would be done before the first building permit was issued!